Payment Selections define the T&E Reports which will be paid or reimbursed. When T&E reports are selected for inclusion in a payment, the payment is completed and confirmed., the T&E report status is set to reimbursed. An email is generated with a .csv file attachment which contains the payment data. This can then be imported into your financial system.

The process to create a Payment Selection occurs in 3 steps. To create a new Payment Selection select click New next to Recent Payments on the Payments home page.

Step 1: Payment Selection Header

Enter the information for the Payment Selection. Click Next when you are finished save the current Payment Selection and move to step 2.

Step 2: Select Reports to be paid

Select a value for Only Payee(User)if the payment lines will be restricted to a single user or payee. Use the Selection criteria section to limit the query results that will be returned for selection.

Use the Payment Selection section to select the T&E reports that will be included in this payment selection.

Tip: Place your mouse over the T&E report field in the list view to see summary information for that T&E report.

Check the T&E reports to include or click Select All to include all records. Click the Payment Amount field on any selected line to change the payment amount and enter a Difference Reason. Click Update to save changes to the payment amount.

Note: If the payment amount is changed, this results in a partial payment of the T&E report.

Click Next when you are finished to move to step 3

Step 3: Save

The Payment Selection Details section displays the lines for this payment selection. Click Save if you have no more changes or additions to make or click Previous to return to step 2.

In Payment Detail, click Complete to update the status of this payment selection to 'Complete'. Lines cannot be added or deleted from completed payment selections. An email is sent to the user with an attached .csv file that contains the payment selection details.

When the payment has been processed (e.g. by a payment processor or other external method) click Confirmed to update the status to indicate the payment has been processed. This also updates the T&E reports' status of 'Reimbursed'.

Note: Partial payments will also update the T&E report's status to 'Reimbursed'.

Payment Selection Status

The status of a payment selection is determined by the system.  The following statuses are used:

Payment Selection Fields

Payment Selection Line Fields