When implementing Accorto Cloud Plus it necessary to define reference records that will be used when invoices are created from Time & Expense reports, Opportunities or directly in the Invoice window. These records comprise references used in the invoice and include document types and payment terms. These are discussed in detail in the following sections.
Document Types
Document types provide the ability to differentiate between documents. Document types are defined One parameter of a document type is the numbering sequence. For example, you may want to have different numbering on invoices for wholesale vs retail customers, or for B2B vs B2C.
Document types can be defined in the document type window or by using the quick setup from the accountants link in the Welcome page or T&E Workbench.
Payment Terms
Payment terms provide two functions within Accorto Billing. Primarily they define the due date for invoices and any discounts that can be taken with the defined discount date. For example, a payment term may be net due in 30 days or you may offer your customers a 2% discount if paid within 10 days. Payment terms also determine what will print on your invoices.Not only is the payment term details displayed in text with the appropriate dates and discounts based on the invoice, but they also contain a rich text field which can be used to include payment coupons or additional information.
Opportunity Page Layout
The Create Invoice button must be added to any Opportunity Page Layouts where users will be creating invoices. As existing page layouts are not updated when Accorto applications are installed, the button must be added by your system administrator.